Privacy Policy

How Karibu Foundation collects, uses, and protects your personal data.

Privacy Policy

Effective © 2026 Karibu Foundation.

Karibu Foundation ("Karibu Foundation", "we", "our", or "us") is committed to protecting the privacy and personal data of our beneficiaries, donors, partners, volunteers, staff, and website visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard personal information in accordance with applicable data protection laws and ethical standards.

1. Introduction

Karibu Foundation is a non-profit organization dedicated to community development, social welfare, and humanitarian initiatives. In the course of our operations, we may collect and process personal information. We respect your privacy and are committed to handling your data responsibly and transparently.

2. Information We Collect

We may collect the following categories of personal information:

2.1 Personal Identification Information

  • Full name
  • Gender
  • Date of birth (where applicable)
  • Nationality
  • Identification numbers (only where legally required)

2.2 Contact Information

  • Email address
  • Phone number
  • Physical address

2.3 Donation and Financial Information

  • Donation amounts
  • Payment method details (processed securely through third-party payment providers)
  • Transaction references

Note: Karibu Foundation does not store full credit/debit card details.

2.4 Program & Beneficiary Information

  • Program participation details
  • Socio-economic data (only where necessary for program eligibility and impact assessment)
  • Health or vulnerability-related information (collected with explicit consent)

2.5 Technical & Usage Information

  • IP address
  • Browser type and device information
  • Website usage data (via cookies or analytics tools)

3. How We Collect Information

We collect information through:

  • Website forms
  • Donation platforms
  • Event registrations
  • Program applications
  • Direct communication (email, phone, social media)
  • Surveys and assessments

4. Purpose of Data Collection

We use personal information for the following purposes:

  • To deliver and manage our programs and services
  • To process donations and issue receipts
  • To communicate with donors, partners, and beneficiaries
  • To comply with legal and regulatory obligations
  • To improve our services and organizational effectiveness
  • For monitoring, evaluation, and reporting of project impact

5. Legal Basis for Processing

We process personal data based on one or more of the following legal grounds:

  • Consent provided by the data subject
  • Performance of a contract or agreement
  • Compliance with legal obligations
  • Legitimate interests of Karibu Foundation (without overriding individual rights)

6. Data Sharing & Disclosure

Karibu Foundation does not sell or rent personal data. We may share information only with:

  • Trusted service providers (e.g., payment processors, IT service providers)
  • Donors or partners (in anonymized or aggregated form)
  • Government or regulatory authorities when required by law

All third parties are required to maintain confidentiality and data protection standards.

7. Data Storage & Security

We implement appropriate technical and organizational measures to protect personal data, including:

  • Secure servers and access controls
  • Data encryption where applicable
  • Restricted access to authorized personnel only

Despite our best efforts, no system is completely secure; however, we continuously review and improve our security practices.

8. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes outlined in this policy, or as required by law and donor regulations. When data is no longer needed, it is securely deleted or anonymized.

9. Cookies & Tracking Technologies

Our website may use cookies to enhance user experience and analyze website traffic. Users can manage cookie preferences through their browser settings.

10. Rights of Data Subjects

You have the right to:

  • Access your personal data
  • Request correction of inaccurate information
  • Request deletion of your data (subject to legal obligations)
  • Withdraw consent at any time
  • Object to certain data processing activities

Requests can be made by contacting us using the details below.

11. Children’s Privacy

Karibu Foundation takes special care when handling data related to children. Personal data of minors is collected only with consent from parents, guardians, or authorized representatives and solely for legitimate program purposes.

12. Use of Photos, Videos & Media Consent

Karibu Foundation may capture and use photographs, videos, audio recordings, and other media materials of beneficiaries, participants, volunteers, staff, and event attendees during program activities, events, and field operations.

12.1 Purpose of Media Use

Such materials may be used for legitimate organizational purposes, including but not limited to:

  • Website content
  • Social media platforms
  • Reports to donors and partners
  • Promotional and awareness materials
  • Training and educational resources

12.2 Consent

  • We obtain informed consent before capturing and using identifiable images or recordings, especially for beneficiaries and children.
  • For minors, consent is obtained from parents, guardians, or authorized representatives.
  • Consent may be provided in written, verbal, or digital form, depending on context.

12.3 Withdrawal of Consent

Individuals may withdraw consent for future use of their images or media at any time by contacting Karibu Foundation. Withdrawal will not affect materials already published or distributed prior to the request, where removal is impractical or legally restricted.

13. International Data Transfers

Where necessary, personal data may be processed or stored outside the country of origin. In such cases, we ensure appropriate safeguards are in place to protect the data.

14. Compliance with Tanzanian Data Protection Laws

Karibu Foundation processes personal data in accordance with the Personal Data Protection Act, 2022 of the United Republic of Tanzania, and other applicable regulations. We are committed to lawful, fair, and transparent processing of personal data and to upholding the rights of data subjects as provided under Tanzanian law.

15. Changes to This Privacy Policy

Karibu Foundation reserves the right to update this Privacy Policy at any time. Any changes will be posted on our website with an updated effective date.

16. Contact Information

For questions, concerns, or requests regarding this Privacy Policy, personal data, or media consent, please contact:

Karibu Foundation

Email: habari@karibufoundation.onmicrosoft.com

Phone: +255 757 917 833

Address: Daraja Mbili, Near Fire,
Arusha, Tanzania

By engaging with Karibu Foundation, you acknowledge that you have read and understood this Privacy Policy and consent to the collection and use of personal data and media as described herein.